6 Best Cloud & Ghost Kitchen POS Systems (2023)

| by
Disclaimer: This post may contain affiliate links. If you make a purchase through our links, we may earn a small commission. Learn more...

As a ghost or cloud kitchen operator, your business model primarily focuses on preparing food for takeout and delivery, accepting orders digitally, and partnering with third-party delivery services. In this unique setting, a comprehensive Point of Sale (POS) system can significantly enhance your operations.

The right ghost kitchen POS system not only coordinates all your orders from various platforms into a single interface but also tracks ingredients, manages drivers, and provides valuable data analytics, allowing you to focus on what you do best – creating delicious food on schedule.

We researched all the major restaurant POS systems to find the ones best suited for ghost or cloud kitchens. Here they are:

The Top 6 Ghost Kitchen POS Systems In 2023

Square – Best overall all-in-one ghost kitchen POS
GoTab – Best flexible and commission free ordering solution
Toast – Best online ordering and delivery system
Lightspeed – Best advanced analytics feature
SpotOn – Best marketing automation and website creation tools
TouchBistro – Best integrated loyalty features

Mockup of a cloud kitchen POS and a chef

Why use a Ghost Kitchen POS?

A Ghost Kitchen Point of Sale (POS) system is a crucial tool for ghost kitchen businesses, streamlining order management across platforms like Uber Eats, DoorDash, and Grubhub. This all-in-one solution enhances operational efficiency, inventory management, and order processing. 

Additionally, these modern cloud-based point-of-sale systems provide valuable data analytics and reporting to guide strategic business decisions. With its intelligent customer management and integrated marketing tools, a Ghost Kitchen POS effectively aids in building a loyal customer base and promoting business growth.


  • Description:

    Best for ghost kitchens looking for an all-in-one system

    Take orders on a free Square Online website and manage them directly from the Square KDS while organizing curbside pickup and delivery.

  • Pros:
    • Subscription free plan
    • No long term contracts
    • Integrates with the Square ecosystem
  • Cons:
    • Lacks some advanced features
    • No on-site support
  • Includes free plan. Plus plan starts at $60/month

Best for ghost kitchens looking for an all-in-one system

Take orders on a free Square Online website and manage them directly from the Square KDS while organizing curbside pickup and delivery.

  • Subscription free plan
  • No long term contracts
  • Integrates with the Square ecosystem
  • Lacks some advanced features
  • No on-site support
Includes free plan. Plus plan starts at $60/month

Square for Restaurants: The Comprehensive Ghost Kitchen POS Solution

Square for Restaurants provides a tailor-made POS solution for ghost kitchens, facilitating every aspect of running and expanding your virtual restaurant venture.

With Square Online, you can accept orders on your free personalized website and manage them seamlessly using the Kitchen Display System (KDS), enabling curbside pickup and delivery.

You can simultaneously manage multiple virtual restaurants under one cloud kitchen, unifying operations, payroll, and staffing. And, benefit from the intelligent routing and reporting capabilities to enhance order accuracy and minimize errors.

One notable feature is Square’s integrations with applications for inventory management, delivery, and restaurant administration, including Chowly, Postmates, Quickbooks, Marketman, Homebase, and BentoBox.

Furthermore, Square offers marketing tools to connect with customers and heighten sales. Effortlessly design, send, and monitor email and social media campaigns while implementing a loyalty program to reward your regulars.

Square KDS

The Square KDS allows you to manage orders from anywhere with a single screen, offering detailed ticket views, timers, and alerts to prioritize and organize orders. This feature is engineered to optimize order accuracy and maximize efficiency in your kitchen.

Additionally, Square’s POS system encompasses payroll functionalities, letting you compensate your team from any location and automate tax filings. This feature is a boon for ghost kitchens with staff dispersed across various sites or working at different schedules.

Free plan: There’s no monthly fee, but there is a transaction fee for each in-person sale. 2.6% + 10¢ for swiped or tapped card transactions. 3.5% + 15¢ when the card number is keyed in. Online payment: 2.9% + 30¢ per transaction.

Plus: Includes more advanced features designed specifically for restaurants. $60/month for one device per location. +$40/month per added countertop POS device. (+ processing fees).

Premium subscribers get everything in the Plus subscription and custom pricing for add-ons like Square Payroll, Square Marketing, and Square Loyalty.

Example pricing of some add-ons:

Square Payroll +$35/mo then $5/mo per employee
Square Loyalty From $45/mo per location
Square Marketing From $15/mo per location

(Hardware is not included in the subscription. See hardware costs in the section below).

Contract length

A key advantage of Square’s payment processing is the absence of long-term subscriptions, providing flexibility in the usage of its services. You can opt for month-to-month payments and easily cancel your subscription anytime without penalties.

As a result, you can experiment with different business strategies while staying agile and adaptable to changing market conditions.

The Square app is available worldwide. Card payment acceptance is available in the US, Canada, Australia, Japan, the United Kingdom, the Republic of Ireland, France and Spain (Source).

Square terminal

The Square Terminal can read all types of cards. You can use it for everything from taking payments to accessing your Square POS system to printing receipts to using all the features of Square’s app. The price for the terminal is $299.

Square contactless card reader

Square Reader for Contactless and Chip: Restaurants can now process payments more easily with the new Square Reader, which has improved Bluetooth connectivity, enhanced security, and longer battery life.

Square Stand Restaurant Station with cash drawer, receipt printer, and kitchen printer.

Square restaurant POS mobile kit device

Restaurant Mobile POS Kit for Square for Restaurants. Includes a Square Reader for contactless and chip (2nd generation), a phone case, and a Samsung Galaxy A32.

The Square Register is a countertop setup and a fully integrated point-of-sale system. No extra tablets or apps are required. Includes a touchscreen card terminal facing the customer and a built-in card reader. Costs $799.

Where Square Stands Out

Ease of Use: Square has a modern and familiar user interface design that simplifies learning and operation. The system is easy to set up and doesn’t require much training. This means your staff can focus on guests rather than learning the system.

Affordable Pricing: The Free plan includes fundamental services, such as online ordering and POS. The Plus plan costs $60 per month and includes advanced features like coursing as well as 24/7 support. For in-person payments, all plans include a processing rate of 2.6% plus 10 cents.

No long-term contract: Getting started with Square for Restaurants is simple because there are no installation fees or long-term commitments required. Additionally, you have the flexibility to upgrade, downgrade, or terminate your plan whenever necessary.

CRM Capabilities: The system has CRM features that allow for customer profiles, order history tracking, and integration with Square Loyalty and Marketing. This creates a complete solution for managing customers.

Square Online is a free add-on that allows cloud kitchens to build and design their own websites for online ordering. Square Online integrates with Order with Google so when a customer searches for the restaurant on Google Search or Maps, they will see an ordering button on the search result that they can select to choose an ordering channel. Square Online also has e-commerce capabilities for restaurants that want to sell products online.

Integration with the Square Ecosystem: Square for Restaurants is part of a larger ecosystem of Square products, which means it can integrate with other Square services. This includes Square Payroll and Team Management for handling permissions, schedules, timecards, and tips, and Square KDS.

Where Square Can Improve

Limited Advanced Features: Square for Restaurants may lack some advanced features offered by other POS systems, such as in-depth inventory management and comprehensive reporting tools

Complex Reporting: The reporting features are causing concerns because they lack sufficient detail and are complex, making it difficult to search for specific information. Additionally, the process of reconciling sales to receivables is lengthy.

Lack of On-Site Support: Square for Restaurants does not provide on-site support, which may not be suitable for businesses that rely on in-person assistance.

Limited Support for Complex Menus: For restaurants with frequently changing or complex menus, Square for Restaurants might not be the best choice. Making changes to the menu can be slower than other systems.

More information on Square:

My detailed Square for Restaurants Review provides an even more in-depth look into this restaurant POS system.

And finally, to try Square out, head over to squareup.com


GoTab POS website screen
GoTab Restaurant POS

Easy-to-use mobile POS with a focus on eCommerce and contactless ordering and payment features.

  • Use your iPad or GoTab-branded hardware
  • Excellent mobile order & payment solutions
  • No long-term contracts
  • Only available in the US
Try Now

GoTab is a versatile and innovative restaurant POS and commerce platform founded in 2016 with a mission to improve the operation and service of restaurants through technology.

GoTab works on virtually any web-enabled mobile device, meaning you can use your existing hardware and save costs.

Offering a range of features GoTab focuses on contactless service, mobile ordering, payment, and efficient communication. Its user-friendly interface, integration with various systems, and real-time analytics provide restaurant owners with the tools they need to modernize their operations, increase efficiency, and drive growth.

GoTab stands out with potentially significant cost savings and flexibility through its transaction-based pricing model.

  • No additional charges for essential products or support.
  • Option to buy your own hardware or opt for GoTab-branded hardware.
  • Feature-rich offerings catered to diverse business needs without additional costs.
  • Savings on processing fees through the “Open Tabs” feature.
  • Customized enterprise pricing available.

Processing Fees:

  • 2.25% + $0.15 for Card Present Transactions. (When a card is tapped, dipped or swiped in person).
  • 2.5% + $0.25 for Card Not Present Transactions. (When an order is placed through mobile ordering, card on file or manual entry).

Contact GoTab for a pricing quote for the Quickstart, Premium and Enterprise pla

GoTab is only available in the US.

GoTab offers a diverse range of hardware options to suit various business needs. GoTab can run on any Internet-connected Android, iOS, or Windows tablet or phone.

Some key features of their hardware offerings are:

Kitchen Ready: GoTab provides responsive, high-quality touch displays designed to withstand high-volume kitchen environments.
Buy Online: Restaurants can purchase GoTab hardware such as tablets, handhelds, printers, and displays from the GoTab Store.
At Your Service: A dedicated onboarding team is available to help restaurants set up their hardware, whether live and onsite or over the phone.
More Choices: GoTab allows restaurants to use any hardware that works best for their operation, ensuring they are never locked into a specific device.

GoTab POS hardware

GoTab: A Versatile POS Solution for Ghost Kitchens and Pop-Ups

GoTab offers a flexible and streamlined Point of Sale (POS) solution, perfect for ghost kitchens and pop-up eateries. This system is designed to ease the launching and handling of your virtual eatery, letting you dedicate your efforts to making and delivering meals.

Essential Features of GoTab for Ghost Kitchens

  • Hassle-free Setup: GoTab supports the setting up of a ghost kitchen in your existing space without necessitating additional hardware. It simplifies the process of launching a pop-up eatery by eliminating technological complexities.
  • Tailor-made Menus: Experience the flexibility of altering your meals in real-time with GoTab. Incorporate images, videos, and elaborate descriptions to keep your menu lively and enticing for customers.
  • Sales and Inventory Oversight: Its manager dashboard enables real-time tracking of sales and inventory, facilitating effective resource management and data-driven decision making.
  • Kitchen Display App: Stay on top of order deadlines with GoTab’s Kitchen Display App that notifies staff of impending order pick-up times, ensuring timely preparation.
  • Interactive Text Communication: Engage in two-way text conversations with your customers once they start using GoTab, improving customer service and enriching the customer experience overall.
  • Contactless Transactions: GoTab promotes a safer and handier buying experience through its contactless ordering and payment system.
  • Real-Time Sales Analysis: It provides live sales performance insights, assisting in monitoring your business’s progress and making necessary changes.
  • Customer Feedback Collection: GoTab facilitates the gathering of customer feedback, ratings, and reviews, offering crucial insights into your customers’ experiences and preferences.
  • Marketing Efforts: With GoTab, leverage updated customer information for your marketing efforts. This allows segmenting your most valuable customers and launching automated email marketing, digital media, and paid social campaigns along with SMS notifications for those who have opted in.
GoTab Restaurant POS

Easy-to-use mobile POS with a focus on eCommerce and contactless ordering and payment features.

  • Use your iPad or GoTab-branded hardware
  • Excellent mobile order & payment solutions
  • No long-term contracts
  • Only available in the US
Try Now


Toast POS online ordering website
  • Description:

    The most innovative POS system on the market

    Best for cloud kitchens that want to get started with a free basic plan with the option to upgrade to advanced online ordering and delivery features.

  • Pros:
    • Rapid development of new features
    • Robust online ordering system
    • Includes a free starter plan
  • Cons:
    • Android only
    • Locked into Toast payment processing

The most innovative POS system on the market

Best for cloud kitchens that want to get started with a free basic plan with the option to upgrade to advanced online ordering and delivery features.

  • Rapid development of new features
  • Robust online ordering system
  • Includes a free starter plan
  • Android only
  • Locked into Toast payment processing

In recent years, Toast has emerged as a significant player in the restaurant commerce industry, experiencing rapid growth and gaining attention through several notable acquisitions.

Named one of the most innovative companies of 2023 by Fast Company (Source), Toast offers a feature-rich platform that covers a wide range of functionalities. These include payment processing, inventory and menu management, marketing and customer loyalty programs, employee management, labor and food cost control, and business reporting, among others.

Aiming to become a comprehensive restaurant commerce system, Toast also positions itself as a one-stop shop for ghost and cloud kitchens.

Despite offering an extensive array of features, Toast maintains reasonable pricing, making it one of the top Point of Sale (POS) systems for ghost kitchens available.

Here is the pricing plan for the Quick Start Bundle, Core, and Growth plan:

Quick Start Bundle: Starting at $0/month

A great match for food trucks or single-location cafes, this shop-and-go option includes initial hardware and our basic POS software. Features include cloud-based point of sale and hardware setup including one terminal (additional charges apply for subsequent devices).

Core Plan: Subscription starting at $69/month

Ideal for any restaurant looking to streamline operations and provide faster service, with flexible options to meet your specific needs. This package includes powerful cloud-based point of sale with reporting and analytics, simple, flat rate payment processing with real-time fraud monitoring, mobile dining solutions, including digital menus and mobile payments, and 24/7/365 customer care, with installation support.

Growth Plan: Subscription starting at $165/month

A software bundle including online ordering and delivery software for restaurants looking to add more revenue streams. This plan includes everything in Core, plus Toast Online Ordering, Toast Delivery Services, and Toast TakeOut App.

Please note that additional features and software are available for each plan, and you can pair each plan with a hardware setup of your choosing.

Credit card processing fees: You cannot opt to use a third-party payment processor as Toast will handle all credit and debit card transactions for you.

Toast believes that customers should receive more than just transaction reports from their card processor. To achieve this goal, they combine their card processing service with technology that engages with customers.

The information gathered from customers can then be used by restaurants to understand them better and create more targeted marketing campaigns.

As for the fees, Toast customizes the rates for processing card transactions based on the specific needs of your restaurant. 

Toast is available in the US, Canada, UK, and Ireland.

Toast Flex is a handheld device constructed for you to swiftly take orders and process payments. Its design is spill-resistant, allowing you to conveniently manage contactless payment types like swipe, dip, or tap.

Toast Go device

Designed for smaller establishments such as coffee shops and restaurants with minimal counter space, Toast Go is an all-in-one portable device. You can take orders, process payments, and print receipts without swapping gadgets.

Toast Kiosk offers your customers a self-ordering experience. They can pick their dishes using a large, interactive touchscreen display. Particularly beneficial for quick-service restaurants, this device plays a helpful role in reducing wait times and enhancing the customer experience.

The Toast Terminal is a comprehensive countertop setup, covering a touchscreen display, card reader, cash drawer, and receipt printer, all ready to go.

Toast customer facing display

Toast Display, a customer-facing setup, supports you in managing restaurant orders. It gives you the ability to monitor orders in real-time and handle your inventory.

Bear in mind, that hardware costs differ based on the configuration you opt for, and some devices come included in certain plans. Should you require a tailored quote, you should reach out directly to the Toast team.

Toast hardware

Toast: Simplifying Operations for Ghost Kitchens

Toast offers a comprehensive Point of Sale (POS) system designed to handle the unique needs of ghost kitchens. This means fewer administrative hassles for you, freeing you to focus on preparing delicious meals for delivery and takeout.

Efficient Operations Management

One of Toast’s key features is its efficient operations management capability. It makes it possible for you to manage offsite delivery even during peak hours without disturbing seated diners. Additionally, Toast helps you create an efficiently managed labor force, including chefs, dishwashers, managers, and delivery drivers.

Promotes Growth and Scalability

The Toast system supports your ghost kitchen’s growth and scalability. This allows for expansion and penetration into new markets without having to invest in expensive physical locations. It gets better with Toast’s ability to integrate seamlessly with numerous online ordering platforms for order management from multiple sources. This functionality is critical, especially with the online ordering market estimated to hit over $76 billion in the next five years.

Maximizes Sales and Savings

Toast’s online ordering system is designed to boost sales while also saving you money. It comes with integrated, commission-free ordering channels, which means more profits for your kitchen. The system also features built-in tools for upselling your meals and turning first-time diners into regular patrons.

Comprehensive Digital Ordering System

Toast’s robust digital ordering system enables online ordering and delivery and provides a profile on their own ordering app. The system can handle order management during rush hours, listing on the commission-free Toast TakeOut app, and link you to a growing network of food lovers.

Advanced Kitchen Display System

Toast KDS

Another notable feature of Toast is the Kitchen Display System (KDS), made to withstand the rugged conditions of a kitchen. It fits different screen sizes and integrates with Toast Go. It combines orders from all sources (kiosks, online, third-party platforms) on your KDS and has features for alerts, auto-firing by prep time, and color-coded modifications for allergens.

Customer-centric Features

Lastly, Toast’s technology offers customer-focused capabilities. The integrated Customer Relationship Management (CRM) system allows for outreach through email marketing, loyalty, and gift cards. It offers restaurant-specific templates and automated campaigns based on guest history. Conveniently manage loyalty points and sell gift cards both online and offline, ensuring improved customer engagement.

To conclude, Toast offers an all-in-one solution to managing a ghost kitchen – from taking orders to food preparation and delivery. With numerous tools designed to attract and retain customers, Toast paves the way for increased sales and continuous growth.

What Makes Toast Stand Out

  • A complete restaurant management system
  • Rapid development of new features
  • Built for restaurants
  • Excellent business analytics & reporting
  • Online and contactless ordering
  • Online ordering through Google

Where Toast Falls Short

  • Locked into Toast payment processing
  • Add-ons can get expensive
  • Not very transparent pricing
  • Only available in a few English-speaking countries

More information on Toast:

My detailed Toast Review provides an even more in-depth look into this POS system.

And finally, to try Toast out, head over to pos.toasttab.com


  • Description:

    Cleverly crafted POS with exceptional design

    Best for cloud kitchens seeking powerful inventory, data insights, and retail features.

  • Starts at $69/month
  • Pros:
    • Ease of use & interface design
    • Reporting & analytics
    • E-commerce capabilities
  • Cons:
    • Limited offline functionality
    • Not the cheapest option

Cleverly crafted POS with exceptional design

Best for cloud kitchens seeking powerful inventory, data insights, and retail features.

Starts at $69/month
  • Ease of use & interface design
  • Reporting & analytics
  • E-commerce capabilities
  • Limited offline functionality
  • Not the cheapest option

Lightspeed Restaurant is a powerful, cloud-based POS system designed specifically for the restaurant industry and its strong online ordering and e-commerce features make it a great choice for ghost kitchens.

Lightspeed Restaurant Essentials: $90/month (annual plan $69/month)

Features include: Menu manager, Mobile access, Takeout and delivery orders, Integrated payment processing, Reporting and analytics, Inventory, 24/7 support, Dedicated account management, Table Mode. 1 register.

Lightspeed Restaurant Plus: $246/month (annual plan $189/month)

All Essentials features, Loyalty program, Gift cards

Lightspeed Restaurant Pro: $516/month (annual plan $399/month)

All Plus features and Advanced insights, Advanced inventory. 1 register.

Additional registers +$34/mo
Add-on pricing starting at $12/month
Premium add-ons starting at $39/month

Transaction fees: 2.6% plus 10 cents per card-present transaction with Lightspeed Payments. Third-party payment processors are also available.

*Pricing at the time of publishing this guide. For the most current pricing, contact Lightspeed.

Lightspeed Restaurant POS is currently available in the US, Canada, UK, Ireland, Germany, France, Belgium, The Netherlands, Spain, Italy, and Australia.

Lightspeed hardware

There are several hardware options available for restaurants. These include an iPad hardware kit that includes a receipt printer, cash drawer, and kitchen printer but does not include an iPad or payment terminal.

There is also a Lightspeed iPad Stand by Vault, which is a restaurant-grade stand designed to mount an iPad securely.

Lightspeed restaurant examples of handheld hardware

In addition, there are several payment terminals available, including the Verifone e285, Verifone P400, and Verifone 400m, which all support tap, swipe, and dip payments and the e285 also supports tip entry and signature capture.

For a full list of supported hardware options, Lightspeed provides more information.

Lightspeed customer order dashboard

Where Lightspeed Restaurant Stands Out for Cloud Kitchens

Contact-Free Ordering and Payment: The unique Order Anywhere feature of Lightspeed facilitates customers to place orders straight from their phones, make payments via QR codes, and even schedule pick-up times. This leads to a smooth, secure service without any third-party commission fees, ensuring a pleasant experience whether dining in or picking up.

Customizable Online Ordering Experience: Lightspeed gives you the freedom to customize your online ordering experience to align with your brand, providing customers with greater command over their orders. A professionally designed digital layout showcases your menus online, lets you fashion profitable combo menus, highlight your star products, and offers customers the flexibility to personalize their order.

Lightspeed’s delivery integration, powered by Deliverect, synchronizes your menu with leading food delivery apps. It consolidates online orders on a single screen and seamlessly integrates orders from platforms like UberEats or DoorDash directly into your POS. It also equips you with tools to expand your delivery zone and engage customers with promotional discounts.

The Inventory Management feature by Lightspeed optimizes ingredient usage via real-time stock tracking. It removes the need for manual stock calculation and spreadsheets, simplifying inventory management with automatic deductions as items are sold, and automatic replenishment upon stock arrival.

The Advanced Insights feature goes beyond basic sales data, converting them into actionable strategies. It integrates customer, operational, and payment processing information for a full view of your business.

Automatic analytics help you identify trends early, understand profitable menu items, and provide guests with personalized deals and promotions to foster repeat patronage. Your restaurant operations can be managed remotely via your computer, phone, or tablet. You also receive a daily digest email every morning with a brief overview of the previous day’s sales.

Where Lightspeed Falls Short

While Lightspeed Restaurant POS is a highly regarded system, there are some areas for improvement and potential drawbacks to consider.

  • Price: Lightspeed Restaurant POS is more expensive than some other POS systems on the market. While the system offers a range of features and benefits, the cost may be a barrier for some restaurant owners, especially those who are just starting out.
  • Limited Customization: While Lightspeed’s interface is user-friendly, it may not offer as much customization as some restaurant owners would like. For example, some users have reported that it’s difficult to customize the layout of the order screen, which can impact efficiency during peak hours.

To summarize, Lightspeed Restaurant delivers a powerful POS solution along with features that manage delivery, inventory, and offer advanced insights into your business. These features render it as an all-inclusive solution for ghost kitchens.

More information on Lightspeed:

My detailed Lightspeed Review provides an even more in-depth look into this restaurant POS system.

And finally, to try Lightspeed for free, head over to lightspeedhq.com


SpotOn Pos for restaurants website
SpotOn Restaurant

Excellent hardware options and no long term contracts

All-in-one POS solution with modern restaurant-specific features for fine-dining, QSRs, cloud kitchens, bars, and food trucks.

  • Very feature rich
  • Robust hardware devices
  • Low credit-card processing fees*
  • Limited offline functionality
  • Requires SpotOn devices
  • *Requires SpotOn Payment for low fees
Try Now Our Review

SpotOn is developing into one of the leading cloud-based restaurant POS systems. Other similar systems include Toast, TouchBistro, Lightspeed, and Square. These newer systems are taking the place of older legacy systems like NCR and Oracle.

SpotOn is a good fit for a variety of ghost or cloud kitchens.

All the core restaurant POS features and hardware devices that you would expect are included as well as many advanced features and add-ons.

In fact, I think it’s notable how many features and hardware choices SpotOn has considering it’s a relative newcomer in the POS scene.

The company was founded in 2017 and is headquartered in San Francisco. SpotOn serves the restaurant, sports, entertainment, and retail markets, with a primary focus on the restaurant and sports/entertainment sectors.

The system’s price starts at $25 per month, but there are some conditions to consider. To take advantage of this low rate, customers must sign up for SpotOn’s payment processing services. If you do not use their payment processing services then you will be charged $195 per month for access to the software.

SpotOn charges a commission of 1.99% + $0.25 for regular transactions, which is quite low, but 2.99% + $0.25 for reward, corporate, international, and keyed-in card transactions.

The pricing for SpotOn’s POS system varies depending on the package and hardware and can include:

  • $25/month for the software (including payment processing)
  • $195/month for the software alone (without payment processing)
  • $65/month for SpotOn’s restaurant-specific features

Some examples of add-on pricing:

  • $65/month for a customer loyalty add-on
  • $65/month for a website add-on

Other notable add-ons include marketing, payroll

Please note that the specific pricing for SpotOn can vary depending on the package and hardware. It’s recommended to contact SpotOn directly for a custom quote based on your business’s unique needs.

Hardware pricing varies by device and promotions may apply. Other prices may depend on what agreement you can reach with SpotOn depending on your requirements. Although SpotOn charges a setup fee, they do not openly display the cost on their website.

Considering all of the features offered by SpotOn POS, the price may still be worth it. SpotOn Payments has very low commission rates, so for some types of restaurants, this can be a good deal.

At the moment SpotOn is only available in the US.

Your restaurant’s success is deeply intertwined with your choice of hardware. I believe that SpotOn’s hardware, a cornerstone of the complete solution it provides, could be a transformative asset to your operations.

Handhelds: Experience the advantage of speed and simplicity with SpotOn’s handheld point-of-sale (POS) systems. Compatible with your iOS and Android devices, these handheld systems also support peripherals like barcode scanners, cases, and Bluetooth printers.

SpotOn handheld POS devices

These handheld devices come with two functionalities – order only or full payment, enabling your staff to process orders or payments swiftly, from any location within your establishment. Tailored for ease of use, they are available in various sizes, and include cases, belt hooks, and hand straps.

Kiosks: Invest in enhancing customer experience with SpotOn’s self-service kiosks. These tools are engineered to eliminate long queues and serve more customers, offering personalized interactions. Quick add buttons, favorites, add-to-cart button scrolls are only some of the features that expedite the ordering process.

There is an added benefit: the kiosks suggest combos, add-ons, and upsell items, stimulating revenue increment. You can select from different models – countertop, freestanding, and outdoor – with screen sizes of 15″ and 22″.

SpotOn KDS

Kitchen Displays: SpotOn’s Kitchen Display System (KDS) augments your operations, presenting real-time order tracking. As soon as an order is placed, it heads directly to the kitchen, paving the way for customization. Your orders or individual items are also efficiently routed to dedicated stations.

Payment Devices and Accessories: SpotOn offers a variety of accessories like cash drawers, payment devices, barcode scanners, scales, and customer-facing displays. What makes it better is the ability to integrate them easily with leading payment providers, without overhauling your existing workflows.

To sum up, SpotOn’s arsenal of hardware devices offers an all-encompassing suite to meet any restaurant’s requirements. If you’re considering a POS solution tailored precisely for the food and beverage sector, SpotOn can become your ideal partner.

New SpotOn Hardware Devices for 2023

new SpotOn hardware

Announced in May 2023, SpotOn’s latest line of restaurant POS hardware includes devices such as the 15.6” Station, the 10” Counter, and the 6.5” Handheld.

User-friendliness is built into these devices: the updated software and larger screens on the Station and Handheld simplify menu and modifier navigation. For easy navigation, the Handheld’s user interface now clusters menu items, enables search, illustrates floor plans, and provides table status updates.

The new lineup of SpotOn’s hardware devices, set to launch later this year, promises to boost SpotOn’s standing in the restaurant POS market. Here’s a sneak peek into why:

Customization and Flexibility: The new devices offer multiple configurations, adjusting to the evolving needs of your restaurant. Choose the Station with an option of an attached or detached guest-facing display, a base payment reader, or a side-mounted payment reader. This customization ensures you select a setup that ensures streamlined operations.

Efficiency and Speed: Sporting an 18% larger touchscreen display and an easy-to-hold leather strap, the Handheld empowers seamless tableside payment. The Counter, specifically designed for quick-service restaurants and cafes, accommodates contactless and dip payments and includes an optional guest-facing display for enhanced speed and precision.

Durability and Reliability: Equipped with high-definition touch screens, these are IP54-rated devices, ensuring protection against dust and drink spills, making them reliable and durable.

Enhanced Customer Experience: These devices are primed to augment customer satisfaction. To illustrate, the Handheld’s screen rotates to face the customer during payment, whilst the Station and Counter’s customer-facing displays boost order accuracy and speed up checkout.

Future-Proofing: SpotOn has collaborated with FIS to evolve into a payment facilitator for its customers, offering improved control over payment processing. Furthermore, this partnership enables tokenization, facilitating SpotOn customers to understand their patrons’ preferences and buying habits for highly personalized experiences.

In conclusion, these new additions promise to strengthen SpotOn’s hardware portfolio with their superior customization, efficiency, durability, and user experience. Backed by robust support and service, the new devices are future-proof, making SpotOn an even more competitive player in the restaurant POS market.

new SpotOn hardware

Where SpotOn Stands Out for Ghost Kitchens

Online Ordering and Delivery

The online ordering system by SpotOn bypasses commission fees, enabling direct order access for your customers. It promotes an effortless digital journey, saving both time and money for you and your customers.

Streamlined Operations

SpotOn collaborates with you to design your online menu and link it seamlessly to your point-of-sale. This creates an uninterrupted pickup and delivery routine for your clients, which not only reduces mistakes but also accelerates the service speed.

Ownership of Customer Data

In stark contrast with third-party delivery services, SpotOn lets you retain your customer data. This facilitates easy customer retargeting to drive repeat visits, boosting your revenue.

Local Delivery

SpotOn Delivery, the hassle-free local delivery solution, leverages the DoorDash delivery network at a lower cost, while you retain ownership of your customer data. This safeguards your profit margins for delivery services without necessitating your own delivery staff.

E-Gift Cards

SpotOn encourages increased revenue via e-gift card integration. Studies indicate that 65% of gift card holders spend 38% more than their gift card value, enhancing your sales prospects.

Website Creation

SpotOn’s website tool lets businesses establish a professional, mobile-friendly online presence. This is indispensable for ghost kitchens as a fine-tuned website can draw more customers and simplify online orders.

Kitchen Display System (KDS)

SpotOn’s KDS efficiently organizes kitchen processes. It offers comprehensive, real-time order tracking for increased efficiency and expedited service delivery.

  • The KDS also provides advanced routing options for entire orders or individual items to specific stations, improving your kitchen’s workflow and increasing order fulfillment capacity.
  • Designed for easy staff onboarding, the system supports photo-based menu items highlighting ingredients, preparation instructions, and more.
  • The KDS feature enables on-the-move order completion, especially handy for curbside pickups.

Marketing Tools

SpotOn offers an array of automated marketing tools that can enhance your customer base and ensure repeated visits.

  • Initiate and send marketing campaigns via their user-friendly drag-and-drop editor, which include email marketing, time-bound deals, and Facebook campaigns.
  • The platform presents automated campaign instruments and an intuitive dashboard for efficient workflow.
  • It simplifies the collection of customer contact information for consistent communication and encouragement of repeated business.
  • The marketing tools are designed for ease of use, requiring no prior marketing expertise for effective customer engagement.

Where SpotOn Falls Short

  • It only works with SpotOn’s hardware, which could disadvantage businesses that have already invested in other POS hardware or prefer a different hardware provider.
  • Using payment processing services other than SpotOn’s can be expensive. SpotOn charges a commission of 1.99% + $0.25 for regular transactions, which is quite low, but 2.99% + $0.25 for reward, corporate, international, and keyed-in card transactions.
  • The POS system of SpotOn is dependent on the cloud and the offline functionality is not as robust as for example that of TouchBistro
  • SpotOn offers various add-on features such as loyalty programs and website building, these add-ons can make the overall cost of the system high.

More information on SpotOn:

My detailed SpotOn Review provides an even more in-depth look into this restaurant POS system.

And finally, to try SpotOn out, head over to spoton.com


  • Description:

    Designed by restaurant industry veterans

    Best for cloud and ghost kitchens looking for a well designed, feature-rich, fast and secure cloud/server-based POS system.

  • Pros:
    • Fast & easy-to-use
    • Integrated loyalty and delivery features
    • Excellent offline functionality
  • Cons:
    • Fewer integrations than competition
    • Somewhat limited reporting features
  • Price starts at $69/month

Designed by restaurant industry veterans

Best for cloud and ghost kitchens looking for a well designed, feature-rich, fast and secure cloud/server-based POS system.

  • Fast & easy-to-use
  • Integrated loyalty and delivery features
  • Excellent offline functionality
  • Fewer integrations than competition
  • Somewhat limited reporting features
Price starts at $69/month

TouchBistro is an excellent choice for independent full-service restaurants but has also been proven effective at helping any type of ghost or cloud kitchen manage their business.

Not only does it offer a visually appealing and intuitive design, but also an abundance of rich features. It further offers the convenience of a hybrid cloud/server system, giving you peace of mind knowing that your data is always accessible and secure.

Ease of use: TouchBistro is one of the easiest POS systems to use. It is easy to use and you can learn it in a short time. TouchBistro is great for people who want something quick and easy to work with.

New employees don’t have to waste precious time going through an extensive tutorial – if they are familiar with an iPad, then they can easily figure out TouchBistro. You can customize your menus and interface with this tool which will help you speed up your processes in the long run.

I like the modularity of the TouchBistro pricing structure. You get a good deal at a low price and can choose from the selection of add-on options as your business grows.

Here is the pricing plan for TouchBistro and its add-ons:

Monthly subscription fee: Starts at $69/month for up to two setups

Add-on pricing (starting at):

  • Online ordering: $50/month
  • Reservations: $229/month
  • Gift cards: $25/month
  • Marketing: $99/month
  • Loyalty: $99/month

TouchBistro Payments (US only)is powered by Chase and provides pricing through an innovative cost plus pricing model. The solution supports all major credit and debit cards, as well as swipe, dip, tap, and digital wallet payments from Apple Pay, Google Pay, and Samsung Pay.

TouchBistro Payments also offers an offline payments mode, allowing you to continue taking payments even when their internet is down.

Payment processing fees depend on if you use TouchBistro Payments (US only) or one of the available payment processing partners like Square. You’ll be able to use different payment processors depending on which one offers the lowest rate.

For example, Square charges the following: 2.6% +10¢ per transaction.

Please note that hardware and additional fees may apply to these prices. It’s recommended to contact TouchBistro directly for a custom quote.

TouchBistro is available in the US, Canada, the UK, Mexico, and over 100 other countries. (TouchBistro Payments is only available in the US).

TouchBistro supports iPads, iPad Pro, or the iPad Mini and runs best on devices from 2018 or later. These tablets are used to take orders and process payments table-side.

A TouchBistro setup can include an iPad stand, receipt printer, card reader, router, and modem.

TouchBistro also sells accessories, such as a Self-Service Kiosk, customer-facing display, KDS, and Digital Menu Boards. TouchBistro may also make use of third-party hardware such as cash drawers, card readers, and receipt printers.

TouchBistro dashboard on iPad

Customizable Additional Hardware: Depending on the unique needs of your restaurant, you can mix and match different POS equipment such as cash drawers and receipt printers.

Hardware Setups for Different Venue Sizes: TouchBistro offers tailored hardware configurations based on the venue size and type of your restaurant. Whether you have a small or large venue, they have hardware solutions designed to fit your specific needs.

Integrated Hardware Support: TouchBistro also offers dedicated implementation specialists to provide round-the-clock support for your hardware.

TouchBistro suggests always purchasing the latest iPad models for the best experience and longevity of support. While they provide iPad stands, they also offer the flexibility for you to use your own. Their iPads are compatible with any iPad stands, allowing you to choose a stand style that aligns best with your restaurant’s look and feel.

TouchBistro sales reports

Where TouchBistro Stands Out for Cloud Kitchens

Online Ordering and Delivery

TouchBistro’s online ordering system enables you to receive orders directly from your restaurant’s website, bypassing third-party commission fees. This initiative is focused on boosting revenue by accepting orders for pickup and delivery via various avenues, including your website, social media channels, and more. Additionally, TouchBistro Marketing integration allows timely delivery of targeted online promotions to your customers.

Menu Management

TouchBistro provides easy management and updates for your online menu from any location. This ensures your menu stays current and aligned with your latest offerings.

Integrated Loyalty Program

Designed to attract online-ordering customers and encourage repeat business, TouchBistro’s loyalty program allows customers to place orders, accumulate points, and redeem rewards from any location.

POS System Integration

TouchBistro’s online ordering system connects with its POS system, ensuring that you receive immediate notifications of customer orders on your POS system for prompt acceptance.

Commission-Free Delivery Integration

Integrated with DoorDash Drive, TouchBistro offers a commission-free delivery solution—helping to move your orders from door-to-door without requiring separate delivery staff.

Digital Gift Card Integration

TouchBistro enhances the customer experience and drives additional revenue by allowing customers to pay for online orders using digital gift cards. It also enables them to purchase digital gift cards directly from your online ordering page.

Where TouchBistro Falls Short

While it is a highly regarded system, there are some areas for improvement and potential drawbacks to consider.

  • Limited integrations: While TouchBistro has some integrations available, it may not have as many options as other POS systems. This could be a limiting factor for businesses that require more extensive integrations with other software and platforms.
  • Limited reporting: There are certain areas where the reporting features need improvement to generate more useful sales, employee performance, and inventory reports.

More information on TouchBistro:

My detailed TouchBistro Review provides an even more in-depth look into this POS system.

And finally, to try TouchBistro out, head over to touchbistro.com

Summary: Choosing the Right POS System

Opting for the right POS system is a pivotal business decision for any ghost kitchen. A well-suited system can refine operations, bolster efficiency, elevate the customer experience, and thereby, propel business growth and success.

Square for Restaurants, Toast, GoTab, Lightspeed, SpotOn, and TouchBistro each bring to the table robust solutions tailored to cater to the specific needs of ghost kitchens. All these systems equip you with features such as online ordering, delivery integration, inventory administration, and advanced analytics. Yet, each of them carves out a unique niche.

(Click the links below for my full review of each system).

Square stands out with its exhaustive suite of features and seamless integration with other Square products. Toast sets the standard with its robust online ordering system and customer-facing technology, designed to nurture repeat clientele. GoTab distinguishes itself with a flexible, commission-free solution that’s straightforward to implement and operate.

Lightspeed shines with its customizable online ordering experience and advanced insights feature. SpotOn captivates with its marketing automation tools and website creation element. Lastly, TouchBistro impresses with its integrated loyalty program and delivery integration feature, aimed at enhancing the customer experience and catalyzing additional revenue.

Choosing the perfect POS system for your ghost kitchen invariably hinges on your specific requirements and context. Consider crucial factors such as your budget, the scope of operations, desired integration platforms, and features of paramount importance to your business.

By meticulously scrutinizing each offering, and aligning it with your business objectives, you’re well-positioned to select the POS system best suited to your ghost kitchen’s needs.

You might also like:

How to Start a Ghost Kitchen Business: A Step-by-Step Guide
How to Write a Ghost Kitchen Business Plan (With Examples)
How to Choose The Best Ghost Kitchen Business Model
What Is a Ghost Kitchen? A Guide to Virtual Restaurants


A ghost kitchen POS system refers to the point-of-sale software designed specifically for managing ghost kitchen operations. A ghost kitchen, also known as a virtual kitchen, is a professional food preparation and cooking facility that only produces food for delivery. Here are some key things to know about ghost kitchen POS systems:

  • They are optimized for online ordering and delivery logistics, with robust integration with third-party delivery apps like Uber Eats, DoorDash, etc. This allows easy management of incoming orders.
  • They allow building multiple virtual restaurant “concepts” within one ghost kitchen facility to reach a wider customer base. The POS seamlessly tracks orders per concept.
  • Features like menu management and inventory tracking are designed around multiple virtual menus and supply needs.
  • Robust reporting provides key insights per virtual restaurant on sales, costs, profitability, best-selling items, and optimized pricing.
  • Order load balancing helps manage order flow across multiple virtual brands during peak times to maximize output capacity.
  • Location mapping ensures optimal proximity to demand neighborhoods for efficient delivery.
  • Built-in driver assignment and order tracking provides oversight of deliveries.
  • Integrations with logistic tools help optimize delivery routes and sequencing.

The optimized online order, delivery, and virtual restaurant capabilities make ghost kitchen POS systems essential for efficiently running these unique business models. The consolidated reporting also provides visibility across multiple virtual concepts from one central system.

As a ghost kitchen operator, your operations revolve largely online, juggling orders from various platforms such as Uber Eats, DoorDash, GrubHub, and more. This is where a Ghost Kitchen Point of Sale (POS) system becomes your indispensable ally.

It integrates with all these platforms, hence enabling you to manage orders from a single interface. This not only minimizes errors but also bolsters overall operational efficiency.

Streamlining Operations

In the fast-paced world of a ghost kitchen, efficiency and speed are key—and a POS system can provide both.

Inventory Management

A POS system alerts you when stocks dip low by monitoring ingredient usage. In other words, it helps cut down waste while guaranteeing that essential items are constantly available.

Expect a smoother process, from receiving orders, preparing them, and ensuring they get delivered on time, all while bolstering efficiency.

Data Analysis and Reporting

Gain insights into sales trends, hot-selling items, rush hours, and more, through the rich data analytics and reporting offered by a POS system. This information guides decisions concerning menu alterations, pricing, and other strategic business moves.

Simplifying Payment Processing

Accommodating a variety of payment methods, from credit/debit cards, mobile payments to online payment platforms, a POS system breaks down the payment process. It makes it simpler for your customers and ensures you receive prompt payment.

Customer Management

Your POS system isn’t just another tool, it’s an intelligent system that aids in building a loyal customer base. By storing customer information and keeping tabs on their ordering habits, the system provides insights instrumental for personalized marketing, thus boosting repeat business.

Integrated Marketing Tools

Most POS systems come equipped with built-in marketing tools to amplify your brand. Expect features such as email marketing integration, loyalty program management, and social media integration, all aimed at enticing more customers.

A Ghost Kitchen Point of Sale (POS) system acts as the nerve center for your kitchen, managing orders, tracking sales, and unifying operations. When choosing a POS system for your ghost kitchen, consider the following functionalities:

  • Multifaceted Online Ordering Integration: Given the online nature of ghost kitchens, your POS needs to integrate successfully with a variety of online ordering platforms, such as Uber Eats, DoorDash, and Grubhub. Centralizing orders through one interface enhances efficiencies and reduces errors.
  • Real-time Order Management: Having live updates about order statuses and delivery tracking facilitates efficient kitchen workflow and assures prompt deliveries.
  • Dynamic Menu Management: Adjust your offering effortlessly with features for adding, editing, or removing items, modifying prices and updating descriptions.
  • Efficient Inventory Management: Track ingredient usage and receive notifications when supplies dwindle, thanks to the inventory management features.
  • Comprehensive Data Analytics and Reporting: Make data-informed decisions regarding the menu, pricing, and business strategies based on detailed reporting on sales, popular items, and peak times.
  • Managed Customer Relations: Keep tabs on your customers’ ordering patterns, store client information, and gain insights for personalized marketing efforts.
  • Multiple Payment Processing: Cater to various payment modalities, including credit/debit cards, mobile payments, and online platforms.
  • Seamless Kitchen Display System (KDS) Integration: Real-time order display on a KDS can greatly assist kitchen staff in managing workflows. Thus, flawless KDS integration is crucial.
  • Multi-location management: If managing multiple ghost kitchen locations, your POS should consolidate orders and coordinate operations across all these locales.
  • Reliability and Support: Choose a POS system renowned for its dependability, minimal downtime, and robust customer support.

A truly comprehensive Ghost Kitchen POS system goes beyond essential operational needs, incorporating robust marketing elements and website features.

  • Website Integration: The POS system should effortless attachment to your website, providing an easy, mobile-friendly ordering platform for your customers.
  • User-friendly Online Ordering System: A simplified browsing, selection, and checkout process is fundamental for your customers’ convenience.
  • Customer Relationship Management (CRM): A well-implemented CRM system that analyses customer data helps tailor your marketing approach to match customers’ habits and preferences.
  • Email Marketing Integration: The POS system’s alignment with email marketing software enables transmission of promotional messages, newsletters, and specials directly to your clients.
  • Loyalty Program Management: Having a function to create and manage a loyalty program supports customer retention and repetitive ordering.
  • Social Media Connectivity: The POS platform should facilitate straightforward sharing of menus and promotional posts on social media platforms to reach more extensive audiences and new customers.
  • Customized Analytics and Reporting: Detailed reports on marketing efforts like website traffic, promotional campaigns, and conversion rates, help fine-tune marketing strategies.
  • Online Reservations: If your business model includes dine-in or pickup options, ensure your POS system allows customers to make reservations or arrange pickups online.
  • Effective Feedback Management: POS systems should facilitate reviews and customer feedback. Reacting to this feedback can elevate your service and foster a positive reputation online.

Remember, the specific requirements of your ghost kitchen dictate which features hold precedence when choosing a POS system.