As a ghost or cloud kitchen operator, your business model primarily focuses on preparing food for takeout and delivery, accepting orders digitally, and partnering with third-party delivery services. In this unique setting, a comprehensive Point of Sale (POS) system can significantly enhance your operations.
The right ghost kitchen POS system not only coordinates all your orders from various platforms into a single interface but also tracks ingredients, manages drivers, and provides valuable data analytics, allowing you to focus on what you do best – creating delicious food on schedule.
We researched all the major restaurant POS systems to find the ones best suited for ghost or cloud kitchens. Here they are:
The Top 6 Ghost Kitchen POS Systems In 2023
Square – Best overall all-in-one ghost kitchen POS
GoTab – Best flexible and commission free ordering solution
Toast – Best online ordering and delivery system
Lightspeed – Best advanced analytics feature
SpotOn – Best marketing automation and website creation tools
TouchBistro – Best integrated loyalty features
Why use a Ghost Kitchen POS?
A Ghost Kitchen Point of Sale (POS) system is a crucial tool for ghost kitchen businesses, streamlining order management across platforms like Uber Eats, DoorDash, and Grubhub. This all-in-one solution enhances operational efficiency, inventory management, and order processing.
Additionally, these modern cloud-based point-of-sale systems provide valuable data analytics and reporting to guide strategic business decisions. With its intelligent customer management and integrated marketing tools, a Ghost Kitchen POS effectively aids in building a loyal customer base and promoting business growth.
Square
Best for ghost kitchens looking for an all-in-one system
Take orders on a free Square Online website and manage them directly from the Square KDS while organizing curbside pickup and delivery.
- Subscription free plan
- No long term contracts
- Integrates with the Square ecosystem
- Lacks some advanced features
- No on-site support
Square for Restaurants: The Comprehensive Ghost Kitchen POS Solution
Square for Restaurants provides a tailor-made POS solution for ghost kitchens, facilitating every aspect of running and expanding your virtual restaurant venture.
With Square Online, you can accept orders on your free personalized website and manage them seamlessly using the Kitchen Display System (KDS), enabling curbside pickup and delivery.
You can simultaneously manage multiple virtual restaurants under one cloud kitchen, unifying operations, payroll, and staffing. And, benefit from the intelligent routing and reporting capabilities to enhance order accuracy and minimize errors.
One notable feature is Square’s integrations with applications for inventory management, delivery, and restaurant administration, including Chowly, Postmates, Quickbooks, Marketman, Homebase, and BentoBox.
Furthermore, Square offers marketing tools to connect with customers and heighten sales. Effortlessly design, send, and monitor email and social media campaigns while implementing a loyalty program to reward your regulars.
The Square KDS allows you to manage orders from anywhere with a single screen, offering detailed ticket views, timers, and alerts to prioritize and organize orders. This feature is engineered to optimize order accuracy and maximize efficiency in your kitchen.
Additionally, Square’s POS system encompasses payroll functionalities, letting you compensate your team from any location and automate tax filings. This feature is a boon for ghost kitchens with staff dispersed across various sites or working at different schedules.
Where Square Stands Out
Ease of Use: Square has a modern and familiar user interface design that simplifies learning and operation. The system is easy to set up and doesn’t require much training. This means your staff can focus on guests rather than learning the system.
Affordable Pricing: The Free plan includes fundamental services, such as online ordering and POS. The Plus plan costs $60 per month and includes advanced features like coursing as well as 24/7 support. For in-person payments, all plans include a processing rate of 2.6% plus 10 cents.
No long-term contract: Getting started with Square for Restaurants is simple because there are no installation fees or long-term commitments required. Additionally, you have the flexibility to upgrade, downgrade, or terminate your plan whenever necessary.
CRM Capabilities: The system has CRM features that allow for customer profiles, order history tracking, and integration with Square Loyalty and Marketing. This creates a complete solution for managing customers.
Square Online is a free add-on that allows cloud kitchens to build and design their own websites for online ordering. Square Online integrates with Order with Google so when a customer searches for the restaurant on Google Search or Maps, they will see an ordering button on the search result that they can select to choose an ordering channel. Square Online also has e-commerce capabilities for restaurants that want to sell products online.
Integration with the Square Ecosystem: Square for Restaurants is part of a larger ecosystem of Square products, which means it can integrate with other Square services. This includes Square Payroll and Team Management for handling permissions, schedules, timecards, and tips, and Square KDS.
Where Square Can Improve
Limited Advanced Features: Square for Restaurants may lack some advanced features offered by other POS systems, such as in-depth inventory management and comprehensive reporting tools
Complex Reporting: The reporting features are causing concerns because they lack sufficient detail and are complex, making it difficult to search for specific information. Additionally, the process of reconciling sales to receivables is lengthy.
Lack of On-Site Support: Square for Restaurants does not provide on-site support, which may not be suitable for businesses that rely on in-person assistance.
Limited Support for Complex Menus: For restaurants with frequently changing or complex menus, Square for Restaurants might not be the best choice. Making changes to the menu can be slower than other systems.
More information on Square:
My detailed Square for Restaurants Review provides an even more in-depth look into this restaurant POS system.
And finally, to try Square out, head over to squareup.com
GoTab
Easy-to-use mobile POS with a focus on eCommerce and contactless ordering and payment features.
- Use your iPad or GoTab-branded hardware
- Excellent mobile order & payment solutions
- No long-term contracts
- Only available in the US
GoTab is a versatile and innovative restaurant POS and commerce platform founded in 2016 with a mission to improve the operation and service of restaurants through technology.
GoTab works on virtually any web-enabled mobile device, meaning you can use your existing hardware and save costs.
Offering a range of features GoTab focuses on contactless service, mobile ordering, payment, and efficient communication. Its user-friendly interface, integration with various systems, and real-time analytics provide restaurant owners with the tools they need to modernize their operations, increase efficiency, and drive growth.
GoTab: A Versatile POS Solution for Ghost Kitchens and Pop-Ups
GoTab offers a flexible and streamlined Point of Sale (POS) solution, perfect for ghost kitchens and pop-up eateries. This system is designed to ease the launching and handling of your virtual eatery, letting you dedicate your efforts to making and delivering meals.
Essential Features of GoTab for Ghost Kitchens
- Hassle-free Setup: GoTab supports the setting up of a ghost kitchen in your existing space without necessitating additional hardware. It simplifies the process of launching a pop-up eatery by eliminating technological complexities.
- Tailor-made Menus: Experience the flexibility of altering your meals in real-time with GoTab. Incorporate images, videos, and elaborate descriptions to keep your menu lively and enticing for customers.
- Sales and Inventory Oversight: Its manager dashboard enables real-time tracking of sales and inventory, facilitating effective resource management and data-driven decision making.
- Kitchen Display App: Stay on top of order deadlines with GoTab’s Kitchen Display App that notifies staff of impending order pick-up times, ensuring timely preparation.
- Interactive Text Communication: Engage in two-way text conversations with your customers once they start using GoTab, improving customer service and enriching the customer experience overall.
- Contactless Transactions: GoTab promotes a safer and handier buying experience through its contactless ordering and payment system.
- Real-Time Sales Analysis: It provides live sales performance insights, assisting in monitoring your business’s progress and making necessary changes.
- Customer Feedback Collection: GoTab facilitates the gathering of customer feedback, ratings, and reviews, offering crucial insights into your customers’ experiences and preferences.
- Marketing Efforts: With GoTab, leverage updated customer information for your marketing efforts. This allows segmenting your most valuable customers and launching automated email marketing, digital media, and paid social campaigns along with SMS notifications for those who have opted in.
Easy-to-use mobile POS with a focus on eCommerce and contactless ordering and payment features.
- Use your iPad or GoTab-branded hardware
- Excellent mobile order & payment solutions
- No long-term contracts
- Only available in the US
Toast
The most innovative POS system on the market
Best for cloud kitchens that want to get started with a free basic plan with the option to upgrade to advanced online ordering and delivery features.
- Rapid development of new features
- Robust online ordering system
- Includes a free starter plan
- Android only
- Locked into Toast payment processing
In recent years, Toast has emerged as a significant player in the restaurant commerce industry, experiencing rapid growth and gaining attention through several notable acquisitions.
Named one of the most innovative companies of 2023 by Fast Company (Source), Toast offers a feature-rich platform that covers a wide range of functionalities. These include payment processing, inventory and menu management, marketing and customer loyalty programs, employee management, labor and food cost control, and business reporting, among others.
Aiming to become a comprehensive restaurant commerce system, Toast also positions itself as a one-stop shop for ghost and cloud kitchens.
Despite offering an extensive array of features, Toast maintains reasonable pricing, making it one of the top Point of Sale (POS) systems for ghost kitchens available.
Toast: Simplifying Operations for Ghost Kitchens
Toast offers a comprehensive Point of Sale (POS) system designed to handle the unique needs of ghost kitchens. This means fewer administrative hassles for you, freeing you to focus on preparing delicious meals for delivery and takeout.
Efficient Operations Management
One of Toast’s key features is its efficient operations management capability. It makes it possible for you to manage offsite delivery even during peak hours without disturbing seated diners. Additionally, Toast helps you create an efficiently managed labor force, including chefs, dishwashers, managers, and delivery drivers.
Promotes Growth and Scalability
The Toast system supports your ghost kitchen’s growth and scalability. This allows for expansion and penetration into new markets without having to invest in expensive physical locations. It gets better with Toast’s ability to integrate seamlessly with numerous online ordering platforms for order management from multiple sources. This functionality is critical, especially with the online ordering market estimated to hit over $76 billion in the next five years.
Maximizes Sales and Savings
Toast’s online ordering system is designed to boost sales while also saving you money. It comes with integrated, commission-free ordering channels, which means more profits for your kitchen. The system also features built-in tools for upselling your meals and turning first-time diners into regular patrons.
Comprehensive Digital Ordering System
Toast’s robust digital ordering system enables online ordering and delivery and provides a profile on their own ordering app. The system can handle order management during rush hours, listing on the commission-free Toast TakeOut app, and link you to a growing network of food lovers.
Advanced Kitchen Display System
Another notable feature of Toast is the Kitchen Display System (KDS), made to withstand the rugged conditions of a kitchen. It fits different screen sizes and integrates with Toast Go. It combines orders from all sources (kiosks, online, third-party platforms) on your KDS and has features for alerts, auto-firing by prep time, and color-coded modifications for allergens.
Customer-centric Features
Lastly, Toast’s technology offers customer-focused capabilities. The integrated Customer Relationship Management (CRM) system allows for outreach through email marketing, loyalty, and gift cards. It offers restaurant-specific templates and automated campaigns based on guest history. Conveniently manage loyalty points and sell gift cards both online and offline, ensuring improved customer engagement.
To conclude, Toast offers an all-in-one solution to managing a ghost kitchen – from taking orders to food preparation and delivery. With numerous tools designed to attract and retain customers, Toast paves the way for increased sales and continuous growth.
What Makes Toast Stand Out
- A complete restaurant management system
- Rapid development of new features
- Built for restaurants
- Excellent business analytics & reporting
- Online and contactless ordering
- Online ordering through Google
Where Toast Falls Short
- Locked into Toast payment processing
- Add-ons can get expensive
- Not very transparent pricing
- Only available in a few English-speaking countries
More information on Toast:
My detailed Toast Review provides an even more in-depth look into this POS system.
And finally, to try Toast out, head over to pos.toasttab.com
Lightspeed
Cleverly crafted POS with exceptional design
Best for cloud kitchens seeking powerful inventory, data insights, and retail features.
- Ease of use & interface design
- Reporting & analytics
- E-commerce capabilities
- Limited offline functionality
- Not the cheapest option
Lightspeed Restaurant is a powerful, cloud-based POS system designed specifically for the restaurant industry and its strong online ordering and e-commerce features make it a great choice for ghost kitchens.
Where Lightspeed Restaurant Stands Out for Cloud Kitchens
Contact-Free Ordering and Payment: The unique Order Anywhere feature of Lightspeed facilitates customers to place orders straight from their phones, make payments via QR codes, and even schedule pick-up times. This leads to a smooth, secure service without any third-party commission fees, ensuring a pleasant experience whether dining in or picking up.
Customizable Online Ordering Experience: Lightspeed gives you the freedom to customize your online ordering experience to align with your brand, providing customers with greater command over their orders. A professionally designed digital layout showcases your menus online, lets you fashion profitable combo menus, highlight your star products, and offers customers the flexibility to personalize their order.
Lightspeed’s delivery integration, powered by Deliverect, synchronizes your menu with leading food delivery apps. It consolidates online orders on a single screen and seamlessly integrates orders from platforms like UberEats or DoorDash directly into your POS. It also equips you with tools to expand your delivery zone and engage customers with promotional discounts.
The Inventory Management feature by Lightspeed optimizes ingredient usage via real-time stock tracking. It removes the need for manual stock calculation and spreadsheets, simplifying inventory management with automatic deductions as items are sold, and automatic replenishment upon stock arrival.
The Advanced Insights feature goes beyond basic sales data, converting them into actionable strategies. It integrates customer, operational, and payment processing information for a full view of your business.
Automatic analytics help you identify trends early, understand profitable menu items, and provide guests with personalized deals and promotions to foster repeat patronage. Your restaurant operations can be managed remotely via your computer, phone, or tablet. You also receive a daily digest email every morning with a brief overview of the previous day’s sales.
Where Lightspeed Falls Short
While Lightspeed Restaurant POS is a highly regarded system, there are some areas for improvement and potential drawbacks to consider.
- Price: Lightspeed Restaurant POS is more expensive than some other POS systems on the market. While the system offers a range of features and benefits, the cost may be a barrier for some restaurant owners, especially those who are just starting out.
- Limited Customization: While Lightspeed’s interface is user-friendly, it may not offer as much customization as some restaurant owners would like. For example, some users have reported that it’s difficult to customize the layout of the order screen, which can impact efficiency during peak hours.
To summarize, Lightspeed Restaurant delivers a powerful POS solution along with features that manage delivery, inventory, and offer advanced insights into your business. These features render it as an all-inclusive solution for ghost kitchens.
More information on Lightspeed:
My detailed Lightspeed Review provides an even more in-depth look into this restaurant POS system.
And finally, to try Lightspeed for free, head over to lightspeedhq.com
SpotOn
Excellent hardware options and no long term contracts
All-in-one POS solution with modern restaurant-specific features for fine-dining, QSRs, cloud kitchens, bars, and food trucks.
- Very feature rich
- Robust hardware devices
- Low credit-card processing fees*
- Limited offline functionality
- Requires SpotOn devices
- *Requires SpotOn Payment for low fees
SpotOn is developing into one of the leading cloud-based restaurant POS systems. Other similar systems include Toast, TouchBistro, Lightspeed, and Square. These newer systems are taking the place of older legacy systems like NCR and Oracle.
SpotOn is a good fit for a variety of ghost or cloud kitchens.
All the core restaurant POS features and hardware devices that you would expect are included as well as many advanced features and add-ons.
In fact, I think it’s notable how many features and hardware choices SpotOn has considering it’s a relative newcomer in the POS scene.
The company was founded in 2017 and is headquartered in San Francisco. SpotOn serves the restaurant, sports, entertainment, and retail markets, with a primary focus on the restaurant and sports/entertainment sectors.
Where SpotOn Stands Out for Ghost Kitchens
Online Ordering and Delivery
The online ordering system by SpotOn bypasses commission fees, enabling direct order access for your customers. It promotes an effortless digital journey, saving both time and money for you and your customers.
Streamlined Operations
SpotOn collaborates with you to design your online menu and link it seamlessly to your point-of-sale. This creates an uninterrupted pickup and delivery routine for your clients, which not only reduces mistakes but also accelerates the service speed.
Ownership of Customer Data
In stark contrast with third-party delivery services, SpotOn lets you retain your customer data. This facilitates easy customer retargeting to drive repeat visits, boosting your revenue.
Local Delivery
SpotOn Delivery, the hassle-free local delivery solution, leverages the DoorDash delivery network at a lower cost, while you retain ownership of your customer data. This safeguards your profit margins for delivery services without necessitating your own delivery staff.
E-Gift Cards
SpotOn encourages increased revenue via e-gift card integration. Studies indicate that 65% of gift card holders spend 38% more than their gift card value, enhancing your sales prospects.
Website Creation
SpotOn’s website tool lets businesses establish a professional, mobile-friendly online presence. This is indispensable for ghost kitchens as a fine-tuned website can draw more customers and simplify online orders.
Kitchen Display System (KDS)
SpotOn’s KDS efficiently organizes kitchen processes. It offers comprehensive, real-time order tracking for increased efficiency and expedited service delivery.
- The KDS also provides advanced routing options for entire orders or individual items to specific stations, improving your kitchen’s workflow and increasing order fulfillment capacity.
- Designed for easy staff onboarding, the system supports photo-based menu items highlighting ingredients, preparation instructions, and more.
- The KDS feature enables on-the-move order completion, especially handy for curbside pickups.
Marketing Tools
SpotOn offers an array of automated marketing tools that can enhance your customer base and ensure repeated visits.
- Initiate and send marketing campaigns via their user-friendly drag-and-drop editor, which include email marketing, time-bound deals, and Facebook campaigns.
- The platform presents automated campaign instruments and an intuitive dashboard for efficient workflow.
- It simplifies the collection of customer contact information for consistent communication and encouragement of repeated business.
- The marketing tools are designed for ease of use, requiring no prior marketing expertise for effective customer engagement.
Where SpotOn Falls Short
- It only works with SpotOn’s hardware, which could disadvantage businesses that have already invested in other POS hardware or prefer a different hardware provider.
- Using payment processing services other than SpotOn’s can be expensive. SpotOn charges a commission of 1.99% + $0.25 for regular transactions, which is quite low, but 2.99% + $0.25 for reward, corporate, international, and keyed-in card transactions.
- The POS system of SpotOn is dependent on the cloud and the offline functionality is not as robust as for example that of TouchBistro
- SpotOn offers various add-on features such as loyalty programs and website building, these add-ons can make the overall cost of the system high.
More information on SpotOn:
My detailed SpotOn Review provides an even more in-depth look into this restaurant POS system.
And finally, to try SpotOn out, head over to spoton.com
TouchBistro
Designed by restaurant industry veterans
Best for cloud and ghost kitchens looking for a well designed, feature-rich, fast and secure cloud/server-based POS system.
- Fast & easy-to-use
- Integrated loyalty and delivery features
- Excellent offline functionality
- Fewer integrations than competition
- Somewhat limited reporting features
TouchBistro is an excellent choice for independent full-service restaurants but has also been proven effective at helping any type of ghost or cloud kitchen manage their business.
Not only does it offer a visually appealing and intuitive design, but also an abundance of rich features. It further offers the convenience of a hybrid cloud/server system, giving you peace of mind knowing that your data is always accessible and secure.
Ease of use: TouchBistro is one of the easiest POS systems to use. It is easy to use and you can learn it in a short time. TouchBistro is great for people who want something quick and easy to work with.
New employees don’t have to waste precious time going through an extensive tutorial – if they are familiar with an iPad, then they can easily figure out TouchBistro. You can customize your menus and interface with this tool which will help you speed up your processes in the long run.
Where TouchBistro Stands Out for Cloud Kitchens
Online Ordering and Delivery
TouchBistro’s online ordering system enables you to receive orders directly from your restaurant’s website, bypassing third-party commission fees. This initiative is focused on boosting revenue by accepting orders for pickup and delivery via various avenues, including your website, social media channels, and more. Additionally, TouchBistro Marketing integration allows timely delivery of targeted online promotions to your customers.
Menu Management
TouchBistro provides easy management and updates for your online menu from any location. This ensures your menu stays current and aligned with your latest offerings.
Integrated Loyalty Program
Designed to attract online-ordering customers and encourage repeat business, TouchBistro’s loyalty program allows customers to place orders, accumulate points, and redeem rewards from any location.
POS System Integration
TouchBistro’s online ordering system connects with its POS system, ensuring that you receive immediate notifications of customer orders on your POS system for prompt acceptance.
Commission-Free Delivery Integration
Integrated with DoorDash Drive, TouchBistro offers a commission-free delivery solution—helping to move your orders from door-to-door without requiring separate delivery staff.
Digital Gift Card Integration
TouchBistro enhances the customer experience and drives additional revenue by allowing customers to pay for online orders using digital gift cards. It also enables them to purchase digital gift cards directly from your online ordering page.
Where TouchBistro Falls Short
While it is a highly regarded system, there are some areas for improvement and potential drawbacks to consider.
- Limited integrations: While TouchBistro has some integrations available, it may not have as many options as other POS systems. This could be a limiting factor for businesses that require more extensive integrations with other software and platforms.
- Limited reporting: There are certain areas where the reporting features need improvement to generate more useful sales, employee performance, and inventory reports.
More information on TouchBistro:
My detailed TouchBistro Review provides an even more in-depth look into this POS system.
And finally, to try TouchBistro out, head over to touchbistro.com
Summary: Choosing the Right POS System
Opting for the right POS system is a pivotal business decision for any ghost kitchen. A well-suited system can refine operations, bolster efficiency, elevate the customer experience, and thereby, propel business growth and success.
Square for Restaurants, Toast, GoTab, Lightspeed, SpotOn, and TouchBistro each bring to the table robust solutions tailored to cater to the specific needs of ghost kitchens. All these systems equip you with features such as online ordering, delivery integration, inventory administration, and advanced analytics. Yet, each of them carves out a unique niche.
(Click the links below for my full review of each system).
Square stands out with its exhaustive suite of features and seamless integration with other Square products. Toast sets the standard with its robust online ordering system and customer-facing technology, designed to nurture repeat clientele. GoTab distinguishes itself with a flexible, commission-free solution that’s straightforward to implement and operate.
Lightspeed shines with its customizable online ordering experience and advanced insights feature. SpotOn captivates with its marketing automation tools and website creation element. Lastly, TouchBistro impresses with its integrated loyalty program and delivery integration feature, aimed at enhancing the customer experience and catalyzing additional revenue.
Choosing the perfect POS system for your ghost kitchen invariably hinges on your specific requirements and context. Consider crucial factors such as your budget, the scope of operations, desired integration platforms, and features of paramount importance to your business.
By meticulously scrutinizing each offering, and aligning it with your business objectives, you’re well-positioned to select the POS system best suited to your ghost kitchen’s needs.
You might also like:
How to Start a Ghost Kitchen Business: A Step-by-Step Guide
How to Write a Ghost Kitchen Business Plan (With Examples)
How to Choose The Best Ghost Kitchen Business Model
What Is a Ghost Kitchen? A Guide to Virtual Restaurants